Conrad Mansion Museum | Kalispell, MT
Conrad Mansion Museum
330 Woodland Avenue
Kalispell, MT

Mission: To preserve and exhibit the 1895 Charles Conrad Family Estate through public tours, educational programs, and community events.  

The Conrad Mansion Museum seeks to fill the position of Executive Assistant described below by January 31, 2018.  

Applications (resume, cover letter) may be sent by email to: 
No phone calls please.

Position Summary
The Executive Assistant (EA) reports to the Executive Director (ED) and is chiefly responsible for the administration of daily operations and facilities management of the Conrad Mansion Museum. The EA provides support for Museum Docents, Office and Maintenance Staff, and assists the ED in implementing plans for marketing, development, community outreach, special events and fundraising.  

Reasonable Accommodation Statement
To be successful in this job, an individual must be able to perform the following essential functions (job duties) satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

Essential Functions (Job Duties)
Reservations, scheduling, and staffing for Museum tours and activities
Telephone, email and mail processing
Bill pay and record-keeping
Supplies inventory management
Security system maintenance and emergency response
Preservation of Museum facility, property, and inventory
IT support, office equipment upkeep, contract services with outside vendors 
Donor/Member database, communications, renewals
Administrative documents and forms management
Gift shop inventory, supplies, vendor records, consignments 
Museum website and local and social media oversight (per ED)
Assist ED as directed with fundraising, marketing, membership outreach, special events
Assist ED as directed with Staff and Board meeting preparation and reports

Minimum Qualifications  
Excellent oral and written communication skills
Able to manage multiple priorities efficiently and effectively
Excellent people skills; ability to work in a team and independently 
Enthusiastic, self-motivated, committed to excellence
Highly organized and professional demeanor
Resourceful, problem-solving skills
Computer proficiency including social media, Microsoft Office suite (Word, Excel, Outlook)
Working knowledge of the Conrad Mansion, its mission, and the Conrad family history

Working Conditions 
Part-time, hourly, non-exempt employee
Part-time: approximately 20-30 hours/week, some evening and weekend hours
Must present a professional appearance at all times
Must be able to communicate thoughtfully with the general public and other employees
Must be able to work with and consistently meet deadlines, budgets, and work on several projects simultaneously;
Occasional small lifting and frequent use of stairs (there is no elevator at the Mansion)

Work Environment
The EA will be working mostly indoors, but may occasionally be required to participate in activities outdoors on the Museum grounds or at fundraising events, in all types of weather.